--- title: "Update WooCommerce order status by scanning a barcode with BizPrint Barcode Scan" description: "Print a scannable barcode on WooCommerce receipts and connect Order Board, so that scanning the barcode changes the order's status." url: https://docs.getbizprint.com/manage/barcode-scan/ section: "Manage" last_updated: 2026-11-12 --- # Update WooCommerce order status by scanning a barcode with BizPrint Barcode Scan Section: Manage > Print a scannable barcode on WooCommerce receipts and connect Order Board, so that scanning the barcode changes the order's status. This page shows you how to print a barcode on your WooCommerce receipts and set up Barcode Scan, so that staff can scan a printed receipt to change the order’s status, for example to **Completed**. It is for store owners who use the [BizPrint plugin for WooCommerce](https://docs.getbizprint.com/start-here/glossary/#bizprint-plugin-for-woocommerce) with the Print Manager Status Triggers add-on, which includes Barcode Scan, and who scan with Order Board. The Status Triggers add-on and Order Board are add-ons included with some plans. See [BizPrint pricing](https://getbizprint.com/pricing/) for details. ## How Barcode Scan works - A [printer location](https://docs.getbizprint.com/start-here/glossary/#printer-location) prints a unique barcode on each order’s receipt. - Staff scan the barcode in Order Board. - The order changes to the status you choose as the **Target Status**. A note about the scan is added to the order’s notes. Because a scan changes the order’s status, it can also start a [status trigger](https://docs.getbizprint.com/start-here/glossary/#status-trigger) that prints the order. For example, a scan that moves orders to **Completed** prints a packing slip if you have a trigger from **Processing** to **Completed**. See [Print WooCommerce orders when their status changes with BizPrint Status Triggers](https://docs.getbizprint.com/manage/status-triggers/). ## Before you start - Install and activate the Print Manager Status Triggers add-on. See [Install a BizPrint add-on in WordPress](https://docs.getbizprint.com/manage/install-an-add-on/). - Set up Order Board, the add-on you scan with. - Print the barcode from a printer location with the **HTML** [output format](https://docs.getbizprint.com/start-here/glossary/#output-format). It prints on a [station](https://docs.getbizprint.com/start-here/glossary/#station) with the [BizPrint desktop app](https://docs.getbizprint.com/start-here/glossary/#bizprint-desktop-app) or the [BizPrint Android app](https://docs.getbizprint.com/start-here/glossary/#bizprint-android-app). - Make sure your store has at least one order if you want to preview the result. The **View Sample** button appears only on a saved printer location, and only when the store has at least one order. If the button is missing, that is why. ## Step 1: Print a barcode at a printer location 1. Go to **WooCommerce** > **Print Manager** in WordPress. 2. Open the **Printers** tab. 3. Click the name of the printer location that prints your receipts in the **Description** column. 4. Find the **Barcode Scan Settings** box. 5. Tick **Enable Barcode**. 6. Choose **Footer (Bottom)**, **After Shipping Details** or **Before Customer Details** in **Barcode Position**. 7. Enter a width in **Barcode Width** if you want to change it. It can be 100 to 600 pixels, and the default is 300. 8. Enter a height in **Barcode Height** if you want to change it. It can be 40 to 200 pixels, and the default is 80. 9. Type a short line of text in **Custom Label** if you want one above the barcode, for example “Scan to update order status”. 10. Leave **Thermal Printer Format** set to **Barcode Image (Recommended)**. 11. Click **Save Changes**. 12. Click **View Sample** to check that the barcode appears. It opens your newest order in a new tab and does not print anything. The barcode is added to printouts from the Customer Receipt, Customer Order Receipt and Order Receipt templates. **Before Customer Details** only appears when the printout shows customer details, so **Footer (Bottom)** is the safest choice. ## Step 2: Turn on barcode scanning 1. Open the **Status Triggers** tab in **Print Manager**. 2. Find the **Barcode Scan** section. 3. Tick **Enable Barcode Scanning**. The other barcode settings appear. 4. Choose the status that scanned orders should change to in **Target Status**, for example **Completed**. 5. Choose the statuses in **Allowed From Statuses (Optional)** that an order must be in before a scan can change it, for example **Processing**. If you leave it empty, a scan can change orders in any status. 6. Tick **Single Use Barcode** if each barcode should work only once. Later scans of the same barcode are rejected. 7. Click **Generate New Key** next to **Scan API Key**. 8. Click **OK** to confirm. A new key appears in **Scan API Key**. 9. Click **Save Barcode Settings**. The message “Barcode settings saved successfully!” appears. We recommend choosing **Allowed From Statuses (Optional)** and ticking **Single Use Barcode**. With **Allowed From Statuses (Optional)**, a scan can change only orders that are in one of the statuses you chose. With **Single Use Barcode**, a barcode that was already scanned is rejected. ## Step 3: Add the key to Order Board 1. Click **Copy** next to **Scan API Key**. The message “API key copied to clipboard!” appears. 2. Open **Settings** in Order Board. 3. Find **Barcode Scan Settings**. 4. Paste the key there. 5. Save the Order Board settings. ## Step 4: Test a scan A scan changes the order’s status, so it can start a status trigger that prints the order again. Before you scan a receipt to test, do these checks so the order does not print twice by mistake: 1. Look at the [printer](https://docs.getbizprint.com/start-here/glossary/#printer). Make sure nothing for that order is still waiting to come out, and that the printer has paper and shows no error. 2. Check the order’s [print job](https://docs.getbizprint.com/start-here/glossary/#print-job) status in the [BizPrint dashboard](https://docs.getbizprint.com/start-here/glossary/#bizprint-dashboard). 3. Wait for the station to finish anything it is still printing, whatever status the job shows. 4. Go to **WooCommerce** > **Print Manager** in WordPress. 5. Click the **Support** tab. 6. Check **Queue Status** in [**Print Job Queue**](https://docs.getbizprint.com/start-here/glossary/#print-job-queue). 7. Wait for any pending or processing jobs to finish. Then test the scan: 1. Choose a printed receipt whose barcode has not been scanned yet. Its order must be in one of the statuses in **Allowed From Statuses (Optional)**, and not already in the **Target Status**. A used barcode is rejected when **Single Use Barcode** is ticked, an order in another status is rejected, and an order already in the **Target Status** gets no scan note. 2. Scan the barcode in Order Board. 3. Check that the order changed to your **Target Status**. 4. Check that the order’s notes in WooCommerce show “via barcode scan”. If the scan matches a status trigger, the order prints again, as the trigger is set up to do. ## Keep the Scan API Key private Treat the **Scan API Key** like a password. Anyone who has the key and a printed barcode can change that order’s status. Paste it only into Order Board’s settings. Do not send it by email or chat, or share it in screenshots. ## Replace the Scan API Key Replace the key if you think someone else has it. 1. Open the **Status Triggers** tab in **Print Manager**. 2. Click **Generate New Key** next to **Scan API Key**, in the **Barcode Scan** section. 3. Click **OK** to confirm. 4. Click **Save Barcode Settings**. 5. Click **Copy**. 6. Paste the new key into **Barcode Scan Settings** in Order Board’s **Settings**. 7. Save the Order Board settings. After you save, scans from Order Board fail until you paste the new key there. ## Related pages - [Print WooCommerce orders when their status changes with BizPrint Status Triggers](https://docs.getbizprint.com/manage/status-triggers/) - [Install a BizPrint add-on in WordPress](https://docs.getbizprint.com/manage/install-an-add-on/) - [Preview a BizPrint printout in WooCommerce with View Sample](https://docs.getbizprint.com/print/view-sample/) - [Add a QR code to WooCommerce printouts with the BizPrint QR Code add-on](https://docs.getbizprint.com/manage/qr-codes/) Need help? Contact BizPrint support at .